All Tianjin Juilliard School programs and activities must comply with the following conditions:
All activities in which Minors will participate, other than programs of the Pre-College, whether on or off campus, must be registered with the Office of Human Resources not less than 90 days prior to the commencement of the program. The registration can be collected from the Office of Human Resources and must include:
- A description of the program, including age and number of participants and whether they will be housed in the Residence Hall.
- A list of all Authorized Adults participating in the program.
- A procedure for notification of participants’ parents or legal guardians in the event of an emergency, including contact information.
- A Medical Emergency Plan, including authorization to obtain emergency medical treatment in the event parents or legal guardians are not available, and disclosure of any allergies or medical conditions that might impact participation in the program.
All Authorized Adults must receive appropriate training in (i) maintaining professional boundaries when working with Minors; (ii) protecting Minors from any form of abusive treatment; and (iii) reporting, under School policy, incidents or suspicions of improper conduct.
Criminal Background Check
Prior to being hired as an Authorized Adult, an applicant must undergo a criminal background check to the extent permitted by law. All background checks must be performed and approved by Human Resources. Criminal background checks may be conducted periodically thereafter if circumstances warrant. Authorized Adults are also required to notify the program director and the Office of Human Resources immediately in the event of an arrest or the conviction of any crime.
All programs must establish an adequate plan for supervision. The plan must specify the person having responsibility over all Authorized Adults. Supervision plans must incorporate the following guidelines:
- To the extent practicable, Minors participating in Tianjin Juilliard sponsored programs or activities (other than Minors enrolled in Pre-College programs), whether on or off campus, should not be left unattended. Minors under the age of eleven (11) should be supervised at all times by an Authorized Adult or by their parents or legal guardians.
- When off campus, the minimum ratio for supervision of Minors is at least one Authorized Adult for every twelve (12) Minors.
- Authorized Adults must inform the program director and/or sponsoring department if using an area other than the one specifically designated for the program or activity.
- Although 1:1 interaction is a valuable component of certain areas of instruction at The Tianjin Juilliard School, Authorized Adults should minimize the amount of 1:1 time spent with Minors outside of lessons and adhere whenever possible to the “rule of three,” requiring at least two Authorized Adults or two Minors in a group at all times. Exceptions to this guideline are health care providers, tutors expressly authorized by the program director to provide private instruction or other individuals authorized by the School to provide counseling, advice, private help or assistance.
- Private instruction should be conducted whenever possible in a room or other space that is open or that provides for visibility, e.g. the door to the room has a window. Doors must remain unlocked at all times.
- All instruction must take place on campus or on an approved digital platform, such as Teams or Zoom.
- Human touch is a necessary component of many elements of instruction at The Tianjin Juilliard School. If a Minor appears uncomfortable with any form of physical contact, the Authorized Adult should immediately cease the contact and report the incident to the program director as soon as possible. Advice on using touch in instruction is available from the Associate Dean of Pre-College and Educational Development or Assistant Dean of Pre-College. Additional information on using touch in instruction can be found in Appendix A to this Policy.
- The privacy of Minors must be respected at all times. In situations such as changing clothes, showering or using the restroom, Authorized Adults must not intrude except where health and safety reasons require such intrusion.
- Proper clothing appropriate to the given activity must be worn by Authorized Adults and Minors at all times.
- Whenever possible, minors should be restricted from areas of the facilities where potential safety hazards may exist. Examples include, but are not limited to, mechanical rooms, workshops, construction zones, food preparation areas, or any areas containing power tools or machinery with exposed moving parts.