What is FERPA?

Applies to: All Tianjin Juilliard faculty, staff and students including Graduate School, Pre-College, Public Education, and Continuing Education.

The Tianjin Juilliard School abides by The Family Educational Rights and Privacy Act (FERPA) of 1974, also referred to as the Buckley Amendment. This is a U.S. federal law that protects the privacy of student educational records. The rights provided by this act transfer from the parent to the student when the student reaches the age of 18 OR attends a postsecondary school — whichever comes first. Under this law, students have the following rights with regards to their educational records:

•    The right to inspect and review their education records;
•    The right to request an amendment to their education records when they believe the records are inaccurate or misleading;
•    The right to consent to disclosures of personally identifiable information contained in their education records, except to the extent that FERPA authorizes disclosure without consent;
•    The right to file a complaint with the United States Department of Education concerning alleged failures by the School to comply with FERPA.

Wherever there is conflict between FERPA and the PRC Data Privacy Law regarding disclosure of a student’s education record without the provision of student consent, The Tianjin Juilliard School will adhere to whichever law that affords a higher standard of protection.

What is an education record?

An education record is any record that is directly related to a student and is maintained by the School or by a party acting on behalf of the School. This includes information recorded in any medium such as handwriting, computer media, video or audio tape, film, microfilm and microfiche.

What is not considered an education record?

FERPA outlines many records not considered as an education record, and therefore not afforded protection under FERPA. Some of these are outlined below.

1.    Sole possession records or private notes held by a school official that are not accessible or released to other personnel, except individuals serving as a temporary substitute for the school official;
2.    Campus security or law enforcement records that are held by a school official that are not accessible by or released to other personnel except in emergency situations;
3.    Records relating to individuals who are employed by the institution, unless the employment is contingent on their status as a student (e.g., work-study students);
4.    Records of an institution that contain information about an individual obtained only after that person is no longer a student at that institution (e.g., alumni records).

What disclosures does FERPA allow for without the provision of student consent?

FERPA outlines some exceptions for the disclosure of a student’s education record without the student's consent. Some of the exceptions that may be utilized by The Tianjin Juilliard School without student consent and/or notification are provided below.

  • The disclosure is to school officials who have been determined to have legitimate educational interests in order to fulfill his or her professional responsibility. A school official is a person employed by the school in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the school has retained as its agent to provide a service instead of using school employees/officials (such as an attorney, auditor, contractor, consultant, volunteer, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
  •  The disclosure is to officials of another institution in which a student seeks or intends to enroll.
  • The disclosure is to state or local educational authorities auditing or evaluating federal or state supported education programs or enforcing federal laws which relate to those programs.
  • The disclosure is pursuant to a lawfully issued court order or subpoena. 
  • The disclosure is to a parent who legally declares the student as a dependent under the U.S. tax code as defined by 20 U.S.C. § 1232g. (NOTE: Regardless of the student's age, a parent seeking access to their son or daughter's educational record must present proof of their child's dependency upon each request to the Office of the Registrar by way of the most recent year's federal tax return.)
  • The disclosure is to parents and legal guardians of students under the age of 21, regardless of their dependency status, of information regarding a student's violation of laws or policies governing the use or possession of alcohol or a controlled substance.
  •  The disclosure is made in situations deemed by the School as a health/safety emergency.
  • The disclosure is provided to organizations conducting studies to improve instruction, or to accrediting organizations.
  • The disclosure is made in connection with the receipt of financial aid (validating eligibility).
  • The information disclosed has been designated as directory information by the School.

What is directory information and what does the Tianjin Juilliard School define as student directory information?

At its discretion, The Tianjin Juilliard School may disclose "directory information" in accordance with the provisions of the Family Educational Rights and Privacy Act of 1974 (FERPA). Directory information is defined as that information which would not generally be considered harmful or an invasion of privacy if disclosed.

Designated directory information at the Tianjin Juilliard School includes the following:

  • Student's name
  •  Mailing address of record*
  •  School email address
  • Number of credit hours enrolled
  • Major field of study
  • Dates of attendance
  • Degrees, honors, and awards received

*Disclosure is limited to colleges and universities only

Who should I contact if I have questions regarding FERPA?

Individuals having questions regarding FERPA may contact the Registrar at registrar@tianjinjuilliard.edu.cn